AAVCAmerican Association of Veterinary Clinicians

AAVC Department Heads and Hospital Directors Business Meeting - 2004


Thursday, March 25, 2004


8:00am -


  1. Welcome and Introductions
    1. 34 in attendance


  1. Approval of DH/HD Meeting Minutes, March 20, 2003


  1. President’s Report – Dr. Doug Allen (Handout A)


  1. President-Elect’s Report – Dr. David Senior


  1. Secretary/Treasurer’s Report – Dr. Roger Fingland (Handout B)
    1. Motion to accept financial report made/seconded - passed


  1. AVMA Delegate’s Report – Dr. Michael Garvey
    1. Forced molting in poultry
    2. Farrowing crates in swine
    3. PAVE versus ECFVG


  1. 2004 Intern-Resident Match – Dr. Michael Garvey
    1. 2004 second year for new computer program
    2. Discussion of computer program issues in 2004 match
    3. 2004 Statistics (Handout C)
    4. Dr. Garvey suggests institutions rank more candidates than has been the case in the past. 
    5. Suggestion:  AAVC poll all veterinary colleges to determine total number of residency positions and, of those, the number that are outside the match.
    6. Discuss increase in number of internship applicants – how many are foreign graduates?  (Dr. Garvey to do analysis)
    7. Discussion:  Should we expand AAVC involvement in defining/evaluating internships beyond Guidelines established two years ago?
    8. Suggestion:   DH/HD should periodically read program descriptions for their programs rather than just importing the description from last year.
    9. Reminder:  Residency programs should not begin prior to July 15.  AAVC should remind institutions of recommended start dates.
    10. Moving notification date back – intention is to get to that point but need to continue to hand check the match results for a few more years.  Hand checking results necessitates leaving notification date as is. 
    11. Discussion:  Visa issues for foreign interns and residents.




  1. Nominating Committee Report – Dr. Doug Allen
    1. President-Elect
      1. Dr. Mimi Arighi
      2. Dr. Cecil Moore
    1. Secretary-Treasurer
      1. Dr. Roger Fingland
    1. AVMA Alternate Delegate
      1. Dr. Mike Garvey
    1. Motion to accept nominating committee report made/seconded – motion passed


  1. Awards Committee – Dr. Corinne Sweeney
    1. Faculty Achievement Award – Dr. Tony Knight
    2. Resident Awards
      1. Dr. Darien Feary  (Colorado State)
      2. Dr. Jason Wheeler  (University of Florida)
    1. Announcement for AAVC Awards updated
    2. Motion:  change announcement date to first week of October – due date remains end of February.   Motion made/seconded – motion passed.


  1. AVMA Liaison Report – Dr. Roger Mahr (Handout D)


  1. Old Business


  1.  New Business


  1. Adjourn Business Meetingmotion to adjourn made/seconded - passed



AAVC Department Head and Hospital Directors Program (Friday, March 26, 2004)


1.  Opening Remarks – Dr. Doug Allen


  1. Directions for Veterinary Teaching Hospitals – Dr. Chris Brown  (Handout E)
    1. Do college and university administrators understand the gravity of this problem?  How to address this issue?  Must have AVMA, AAVMC and involvement.
    2. Discussion of impact of pet insurance on veterinary teaching hospitals
    3. Drs. Allen, Arden and Fingland will interface with AAVMC to continue the discussion.  Will need significant input from AAVC members. 


  1. Recruitment and Retention of Clinical Faculty in Academia – Dr. Robert DeNovo and Dr. Jeanne Barsanti  (Handout F)
    1. Results of survey given to faculty at Georgia and Tennessee.
    2. Results surprisingly similar between two institutions especially considering the structural differences.
    3. Suggestion:  All attendees submit names of faculty who have left in past 5 years.  AAVC surveys these people to determine why they left.  Perhaps this should be based on specialty.  (Retention)
    4. Suggestion:  Survey finishing residents – why are you not interested in an academic career?  (Recruitment)
    5. Motion to develop survey of finishing residents and departing faculty – motion made/seconded – passed.  Ad hoc committee:  Dr. DeBowes (chair), Dr Arighi, Dr. DeNovo and Dr. Green


  1. National Student Leadership Experience Brochure distributed by Dr. Rick DeBowes


  1. Veterinary Teaching Hospital Business Model – Dr. Jim Lloyd (Handout G)
    1. What are the threats to Academic Clinical Education today?   We must clearly define the problem.  What are the solutions AAVC will propose (perhaps to be presented at AAVMC next year?)    Perhaps use AVMA meeting in July to define the threats by seeking broad input from deans and private practitioners. 
    2. How do we acquire data?   What data do we need?
    3. Challenges should include broad impact on education – clinical faculty teach most of the courses in third year and some in second year. 
    4. Tomorrow
      1. ID data we need (perhaps look globally and do comparison)
      2. ID threats
      3. ID potential solution


  1. Factors that Affect a Decision to Accept an Academic Position – Dr. Greg Grauer  (Handout H)


  1. PAVE and ECFVG Discussion – Dr. Corinne Sweeny 
    1. Dr. Beth Sabin, AVMA (ECFVG) (Handout I)
    2. Dr. Georgie Ludwig, AAVSB (PAVE)  (Handout J)


  1. AAVMC/AAVC Meeting to Discuss Academic Clinical Education
    1. Dr. Walsh:  How to maintain Clinical Education and the Academic Clinical Mission in the face of the increasing financial pressures on the structure of the Veterinary Teaching Hospitals
    2. Threats
      1. Human Teaching Hospital model – migrating away from where they need to be
      2. Data Needed (Dr. Arden)
        1. Financial data that is consistent across teaching hospitals
          1. state support percentage
          2. sources of funding
        2. Position description of all faculty in clinical teaching roles – are we moving away from a tenure track system
        3. Number of house officers in programs
        4. Factors that impact recruitment and retention
        5. What is the contribution of clinical programs (faculty) to the entire veterinary medical education program
        6. Scholarly contributions of faculty with clinical teaching responsibilities. 
        7. Develop Model Budget for a Clinical Department
    1. Will need budget model for Veterinary Teaching Hospital
    2. Need strategic plan for Veterinary schools - clinical departments
    3. Discussion on how to approach the VTH issues with the AAVMC
      1. All Department Heads and Hospital Directors, as a group, should take this problem to Deans. Make this an issue with the individual Deans for them to want to address.
      2. Need for Agenda - AAVC should define the problem before addressing with AAVMC.
    1. VTH is essential for Clinical Education however, there is no gold standard for VTH
    2. There is fundamental difference between VTH (teaching students veterinary medicine and faculty learn how to teach students) and private practice (must be profitable.)
    3. Discussion on threats Veterinary Teaching Hospital:
      1. Recruitment and Retention
      2. Impact of Practices
      3. Reduced State Support - $
      4. Reduced caseload - balance and maintenance of caseload
      5. Appropriate evaluation mechanisms - need valid accepted assessment. - No outcome assessment.
      6. Outsourcing threat
      7. Inherit threat is our own inefficiency - need to be more efficient and find more efficient instructors, and not lose client convenience/confidence. 
      8. Need to find new paradigm for teaching - "rounding the student to death."
      9. Need to define what is unique about VTH - see VTH for financial responsibility rather than research/laboratory
    1. Dr. Mahr, AMVA, to help identify parties to discuss this issue with - possible meeting at AVMA in July
    2. Dr. Allen to appoint committee to take this issue to meeting with AAVMC.
    3. Committee will be: AAVC President, President-Elect and Secretary-Treasurer; and Drs. Richard DeBowes, Mimi Arighi, Colin Burrows, and Chris Brown.








  1. General Session - Status of the Journal of Veterinary Medical Education  Dr. Donal Walsh)
    1. Donal Walsh raised the question, "How can the JVME serve the mission of the AAVC?
    2. Discussion on the JVME - quarterly issues (100 pages/ea), good representation.
    3. He suggested AAVC keep the JVME in mind when working to address AAVC issues.
    4. Suggestion to include AAVC Minutes in JVME. 
    5. Suggestion to put data to be collected for AAVC in JVME.
    6. Suggestion to threats to VTH is JVME, perhaps in the form of a commentary in JVME on threats.


  1.  General Session - Open Discussion  - Drs. Doug Allen and David Senior
    1. General issues discussed.
    2. Questions on best practices - Brief discussion - suggestion to use listserv for best practices.
    3. Question on Raw meat diets - any occurrences of this? Minimal occurrences.
    4. Brief discussion on handling of raw meat diets.
    5. Inquiry on how many hospitals use computerized radiology. Many institutions use digital radiology equipment.  Discussion on specific equipment used for digital radiology.
      1. Digital radiology speeds teaching process.  Most have limited use of film but can digitize it.
      2. High maintenance costs with digital equipment.
    6. Question on outsourcing. There are services VTH's can't provide.  Discussion on balance of caseload.
    7. Discussion on the use of other regular locations for outsourcing. Discussion on outsourcing work through academic affairs or within teaching hospital.
    8. Question on Journals being published in electronic format.  Are articles for peer review viewed the same with E-format articles?  Discussion on the appearance of a stigma with E-publishing.
    9. Discussion on incentives for retention and recruitment - suggested future agenda item.
    10. Question on use of "Care Credit."  Feedback positive form those who use "Care Credit." Assists in keeping accounts receivables down.


  1. Meeting Adjourned.



Respectfully Submitted:




Roger B. Fingland