AAVCAmerican Association of Veterinary Clinicians

AAVC Minutes

Business Meeting

Washington Monarch Hotel

Washington D.C.

Saturday, March 18, 2000

 

I.          Introductions and Welcomes

 

President Richard DeBowes welcomed the department heads and hospital directors to the 2000 meeting.  The attendees introduced themselves.

 

II.        Approval of Previous Business Meeting Minutes – June 9, 1999

 

Dr. DeBowes brought the minutes of the previous business meeting on June 9, 1999 under consideration.  It was moved to approve the minutes.  The motion was seconded and carried.

 

III.       President’s Report

 

Dr. DeBowes reviewed the new institutional membership fee which began last year.  He encouraged the department heads to submit the fee with the list of all clinical faculty. 

 

The Awards Committee would be making a report later in the meeting.  They would be recognizing two outstanding residents for the Annual Resident’s Award. 

 

The Internship Standards Committee would be reporting with a draft of minimum guidelines for internships participating in the Matching Program.

 

Dr. DeBowes noted letters from Dr. Eteinne Cote and Leslie Philips (Attachments I and II).

 

Dr. DeBowes stated that the start dates for the internships and residencies in the Matching Program, which began last year, were soon becoming standard among institutions participating in the match.  He encouraged all institutions to move toward the agreed dates.

 

Dr. DeBowes noted that the Joint Task Force Report on Clinical Faculty Recruitment and Retention would be making a report on Monday, March 20, 2000.  This year the AAVC Forums would focus on Clinical Education in the 21st Century.

 

IV.       President-Elect Report - Dr. Robert Martin

 


Dr. Martin reviewed that the upcoming meetings for the AAVC Forum would be May 24, 2000 in Seattle, Washington and September 20, 2000 in Crystal City, Virginia in conjunction with the ACVIM meeting and ACVS meeting, respectively. 

 

Dr. Martin noted he was working to develop topics for this year’s forum and encouraged the department heads to contact him with suggestions.

 

V.        Secretary-Treasurer’s Report - Dr. Roger Fingland

 

Dr. Fingland reviewed the Secretary-Treasurer’s Report (Attachment III).  There was brief discussion on income and expenses.  It was moved to approve the Treasurer’s Report.  The motion was seconded and carried.

 

VI.       AVMA Delegates Report - Dr. Charles Knecht

 

Dr. Knecht reviewed his report (Attachment IV).  He reported on the AVMA house and delegate activities.  Dr. Knecht congratulated the AAVC for having an effective liaison with the AVMA in the person of Dr. Len Tinney.  Dr. Knecht advised there is current discussion of expanding the Executive Board to include a representative from the constituent organizations.  Dr. Knecht stated a resolution to oppose tail docking would again be discussed at the AVMA meeting. 

 

It was noted that Dr. Knecht was running for Judicial Council and support for him was encouraged.  It was moved to accept the report of the AVMA delegate.  The motion was seconded and carried.

 

VII.     Committee Reports

 

            A.  2000 Internship Residence Match - Dr. John Judy and Dr. Mike Garvey

 

Dr. Judy reviewed the Intern and Residence Report (Attachment V).  Dr. Judy reviewed the Matching Program and encouraged institutions to utilize e-mail addresses.

 

He reviewed the various problems that were encountered with this year’s match and their resolutions. The dates for the 2000-2001 Matching Program were stated (Attachment VI)

 


Dr. Judy stated that this would be his last year as Chair of the Matching Program.  Dr. Garvey has accepted responsibility as Chair.  Dr. Garvey expressed his appreciation to Dr. Judy for his guidance and leadership and noted he would be looking for a Vice-Chair.  Dr. DeBowes expressed appreciation to Dr. Judy for his work on behalf of VIRMP.

 

He stated that there is current discussion on turning the Matching Program into a Web-based application to permit applicants and institutions to submit their information via the Internet. 

 

B.  Nominating Committee Report - Dr. D.J. Krahwinkel

 

Dr. Krahwinkel noted the Nominating slate for the upcoming year.  Two candidates running for President-Elect were Dr. Curtis Probst and Dr. Wendell Nelson.  The Secretary-Treasurer candidate was Dr. Roger Fingland.  The AVMA alternate delegate candidates were Dr. Michael Garvey and Dr. Richard DeBowes.  It was moved and seconded to accept the report.  The motion carried. 

 

C.  Constitution bylaws - Dr. Charles Knecht

 

Dr. Knecht reported that the twelve changes from 1999 were accepted and approved.  It was moved to accept Dr. Knecht’s report.  The motion was seconded and carried. 

 

D.  Awards Committee - Dr. Anthony Knight

 

Dr. Knight noted that the committee reviewed approximately ten submissions for the Resident’s Award.  He reported that Drs. Leigh Glerum and Betsy Hershey were the two recipients.  There was discussion on the timing of awards.  The issue was raised accepting applicants who had recently completed their residency.  This would permit nominations for those residents who had completed their residency in the past year.  It was the consensus of the department heads and hospital directors to agree to this change.  It was moved to accept the Awards Committee Report.  The motion was seconded and carried.

 

Dr. DeBowes then suspended the original order of business to permit a report from Dr. Seda, the President of the American Veterinary Medical Association.  Dr. Seda gave brief comments.  Dr. DeBowes then reverted to the original order of business.

 

E.  Externships Committee - Dr. Anthony Knight

 


Dr. Knight noted that there is a summary of the survey from last year.  He reviewed the recommendations for externships.  He stated that he would publish this information on the website.  There was discussion on the listings of externships accepting students from AVMA approved veterinary schools and use of the term “approved” veterinary schools or “accredited” veterinary schools.  Following discussion the issue was referred to an ad hoc committee on Externships Standards for further review.  Dr. DeBowes would appoint members to this committee.

 

There was discussion on the AAVC website.  Dr. Lin Tinney noted he would speak with the AVMA relative to listing the AAVC website more prominently on the AVMA website.  It was moved to accept the Externship Committee report.  The motion was seconded and carried.

Dr. Knight was working to update the e-mail addresses on the AAVC list server, currently housed at Colorado State University.

 

Dr. DeBowes asked Dr. D.J. Krahwinkel to present a report on the AAVC-AAVMC Joint Task Force.  Dr. Krahwinkel reviewed the work of the AAVC-AAVMC Task Force on Faculty Recruitment and Retention.  He noted that the task force would be making a report on Monday, March 20.  He reviewed the five components of the task force report with the keynote speaker being Dr. Garland Hershey.  It was moved to accept Dr. Krahwinkel’s report.  The motion was seconded and carried.

 

F.  Committee on Standards for Approved Internships - Dr. Curtis Probst

 

Dr. Probst stated that he had submitted a survey to the private practices participating in the Internship Matching Program.  He discussed the survey results (Attachment V).  He reviewed the bullet points for the Internship Program pages of the directory.  It was additionally suggested to set these apart in the Instruction section of the directory as separate colored pages.  There was extended discussion. It was moved to list these minimum guidelines as a separate sheet in the Instruction section of the directory as well as format a check off section on the intern program sheets.  The motion was seconded and carried. 

 

There was general discussion as to the number of open positions from the current match as well as institutions changing the starting dates to the agreed to dates from 1999.  It was moved to accept the Committee’s report.  The motion was seconded and carried.

 

VIII.    AVMA Liaison - Dr. Len Tinney

 

Dr. Tinney gave brief comments on the activities of the AVMA.  President DeBowes expressed appreciation of the work Dr. Tinney and noted the AAVC was fortunate to have such an excellent liaison.

 

IX.       AAVC-AAVMC Liaison - Dr. Darryl Buss


 

Dr. Buss presented a brief report on the AAVMC.  He expressed appreciation to the Department Heads and Hospital Directors for meeting in conjunction with the AAVMC and expressed gratitude towards the Joint task force on Clinical faculty recruitment and retention, which would report on Monday, March 20.

  

President DeBowes introduced Tom King, Executive Director.  Mr. King

presented the membership report of the AAVC (Attachment VII).  He noted that the Administrative office worked to disseminate the match results to all participating institutions and private hospitals, once received from Dr. Judy and Dr. Garvey.  He reiterated the association’s website address of www.avma.org/aavc and encouraged feedback from the department heads to his office. 

 

X.        Old Business

 

No report.

 

XI.       New Business

 

It was noted that Dr. Knecht was running for Judicial Council and attendees to the AVMA convention were encouraged to attend the “Meet the Candidates” breakfast.  Dr. Tinney noted that the alleged back log at ECFVG has been alleviated.  There was general discussion as to the ECFVG. 

 

Dr. Richard DeBowes raised the issue of the dates for the 2001 department heads and hospital directors meeting.  There was discussion on the possibility of meeting again in 2001 with the deans.  However, those dates have not been confirmed.  Dr. DeBowes noted that he would be circulating an e-mail survey to the department heads asking them to respond on their desire to meet with the deans or separately.  Those dates would be forthcoming.

 

There being no other business before the department heads and hospital directors, it was moved to adjourn.  The motion was seconded and carried.

 

Respectively submitted,

 

Thomas J. King

Executive Director